Under what condition should the exoneration card be filled out?

The correct answer is based on the understanding that an exoneration card is a crucial document in the context of workplace safety and incident reporting. An exoneration card is filled out specifically when there is a potential for litigation following an incident, such as an accident or near-miss. Filling out the card in this context serves to document the events and circumstances of the incident comprehensively, which can be essential for legal protection and clarity in the event that the matter escalates to legal proceedings.

The process helps ensure that all pertinent information is captured while memories and details are fresh, which can be critical in establishing a factual account that may support the organization's position if disputes arise. Utilizing the exoneration card in situations where litigation is possible is a proactive measure to protect both employees and the organization.

In scenarios unrelated to potential legal actions, such as having witnesses present, routinely after every accident, or during regular safety audits, the exoneration card does not typically warrant filling out, as those circumstances don't carry the same legal implications that necessitate the detailed documentation that exoneration cards provide.